Privacy Policy.
Last Updated: 22/01/2025
At Living with AI, we are committed to protecting and respecting your privacy.
Living with AI is administered by [Your Organisation Name] (“we, us”). This website and the information gathered on it are controlled by The Data Lab. This Policy explains how we use personal data in connection with our work at Living with AI. This includes information collected via our website and when you get in touch with us about AI-related initiatives and activities. This privacy policy may be supplemented by additional privacy statements, terms, or notices provided to you.
If you have any questions about this privacy policy or wish to exercise any of your rights under it, please contact us at info@thedatalab.com with the subject line “privacy policy”.
Information We Collect
Correspondence Information
What is collected:
Information you provide to us when you contact us or meet us in a business context, such as your name, job title, organisation, contact details, and address.
Reasons for collecting it:
To respond to your queries appropriately and provide information about Living with AI initiatives.
Legal Basis:
On the basis of our and your legitimate interests, including providing relevant assistance and updates on our work.
Application Information
What is collected:
Information you provide when applying for roles or participation in working groups, including contact details, job title, and work/academic history.
Reasons for collecting it:
To assess your suitability for the role or participation in our initiatives.
Legal Basis:
Contract / To take steps prior to entering into a contract.
Consultation Information
What is collected:
Information such as your views on specific topics, contact details, and job title collected during consultations or working groups.
Reasons for collecting it:
To engage with you effectively in relation to the consultation.
Legal Basis:
Legitimate interests – to gather diverse views and develop effective strategies and initiatives.
Cookies Information
What is collected:
Cookies collect data such as your IP address, browser type, and website activity.
Reasons for collecting it:
To improve user experience and understand website usage.
Legal Basis:
Cookies are used on the basis of your consent, except those strictly necessary for website functionality.
Newsletter Information
What is collected:
Information like your name, organisation, and contact details when signing up for newsletters or event follow-ups.
Reasons for collecting it:
To send you newsletters and updates about Living with AI.
Legal Basis:
Consent – you can unsubscribe anytime via the link in the email.
Contract Information
What is collected:
Personal information provided when entering into a contract with us, such as name, address, contact details, payment information, or dietary requirements for events.
Reasons for collecting it:
To fulfill contractual obligations and provide agreed-upon services, including catering at events.
Legal Basis:
Contract. Special category data like dietary requirements will be collected only with your consent.
Photographs and Videos
What is collected:
Photographs and videos during events, webinars, or virtual sessions.
Reasons for collecting it:
To use for training, event promotion, or showcasing services.
Legal Basis:
Contract or legitimate interests – prior notice will be provided, and you may request not to be included.
Demographics
What is collected:
Information about gender, job title, sector, and other demographics during events or through surveys.
Reasons for collecting it:
To ensure diversity and relevance in our initiatives.
Legal Basis:
Legitimate interests – ensuring a diverse audience and relevant services.
Retention
We retain your personal information only as long as necessary for its purpose and in line with legal, commercial, and operational requirements.
Disclosure of Your Information
We do not sell or trade your information. However, we may share data with:
Service providers for website hosting, email systems, or event organisation.
Regulators or legal authorities when necessary to comply with the law.
European Economic Area (EEA)
Your information may be stored or processed inside or outside the EEA. Where data is transferred outside the EEA, appropriate safeguards will be in place, such as contracts approved by the European Commission.
Use of Cookies
Living with AI uses cookies to enhance your experience. For details on managing cookies, visit All About Cookies.
Links to Other Websites
Our website contains links to external sites. Once you leave our site, we are not responsible for the privacy of information you provide on other websites.
Continuation of the Policy
Please find the second part of our Privacy Policy here: https://www.ed.ac.uk/data-protection/notice. This is the generic part of every University of Edinburgh privacy notice.